Group Reservations form
Notice: If your chosen hotel does not have a room available for your chosen period our service can suggest an alternative solution in other hotels situated nearby, according to your specific requirements.
What are the benefits of travelling as a group?
We will aspire to arrange accommodation prices that are unavailable to individual participants. We offer group discounts for many hotels off the standard hotel price.
Group leader must make reservations for group. Who is a group leader?
Group leader is a person that will make binding order reservation for his group. The group leader must be available at all times until to check in to hotel The group leader is responsible for making all payments by the due dates which will be notified by us in writing. The group leader accepts full responsibility for paying for all of his/her group. The group leader should ensure all members of group adhere to the terms and conditions.
Group Reservation Policies
A group is defined as 20 or more organized persons (or booked 10 double rooms) in advance by a group leader. Any hotels defined group reservation with lower number of persons than 20. Some hotels may defined a group reservation even with a lower number of persons than 20. So don't hesitate make a preliminary order and we will do our best to negotiate a group discounts for you off the standard hotel price for you too. All groups for reservation have to fill out a reservation (booking) form. Discounted admission rates apply to reservations made in advance only. Arteuz group´s reservation operator will contact you by e-mail with availability, rates, and policies. If your chosen hotel does not have a room available for your chosen period our service can suggest an alternative solution in other hotels situated nearby, according to your specific requirements.
Group booking ensures lowest room prices/cheapest deals with confirmed room reservations.
Guaranty reservation, Group Deposit
A deposit is required to secure your reservation for a room or package and will be applied advance payment. This deposit may be applied to your last night's stay and will be forfeited in the event of an early departure. Those who do not attend, and have not cancelled their group reservation for example conference, meeting, are responsible for the full registration fee. Your credit card will be charged in cases of “no show” or changes made not according to cancellation policy above.
IMPORTANT: Cancellations reservation for your chosen hotel must be carried out according to of rules „Cancellation Policy“ specific to individual Hotel, otherwise you will be penalized.
MasterCard, Visa or Discover credit cards or debit cards backed by these major credit cards are accepted as payment for group reservations.
When full payment is required in advance, you will be charged for the entire reserved stay unless you change or cancel your reservation within the requirements of the individual hotel's cancellation policy. During certain travel periods, such as holidays and special events, a minimum stay may be required. For minimum length of stay reservations you will be charged for the entire reserved stay if you check out prior to the reserved departure date.
How to change your booking
Bookings may be changed at a later date but only in compliance with the individual hotel’s Cancellation Policy. In which case there is no penalty charge.
Group Leader Bonus Program
For a group leader we can negotiate one-off benefit for example according to the hotel special offer: " For groups we offer free accommodation for one person, in every twenty persons". Another alternative free leader's bonus is possible according to the hotel individual practice.